BYLAWS

HERRICKS INDO-US COMMUNITY,INC.
ARTICLE X
DUTIES OF OFFICERS

Section 1. President shall be the Chairperson of the Executive Board. The President shall have the general control and management of business affairs; subject to the approval of the Executive Board.

The President shall preside at all meetings of the Executive Board and should be notified of all committee meetings. The President may appoint all special or other committees with the approval of the Executive Board.

The President shall make annual reports showing the condition of the affairs of the Corporation and make such recommendations as he considers proper. The President shall, from time to time, bring before the Board of Trustees and the Executive Board such information as may be required affecting the business and property of the Corporation.

All correspondence, publication or posting must be approved by the President. The President must forward the same to the Executive Committee requesting approval/disapproval within 24 hrs. A lack of response will be deemed as approval. Two thirds majority of the Executive Committee is required for approval.

The President shall serve exofficio as a member of all standing Committees except Nominating and Audit Committees.

Section 2. Vice Presidents.   Each Vice President shall handle designated portfolio and shall serve as a chairperson of the said standing committee. (Fund raising, Membership, Grants, Hospitality, or any that the Executive Board decides upon).

The Vice President for Membership

The Vice President for Membership shall have primary responsibility for enlisting and enrolling the members of the Organization. The Vice President for Membership shall assist with membership drive, if any, at any HIUS Event. The Vice President for Membership shall maintain a list of current members of the Organization.  The list should be available at every general membership meeting of the Organization.  (It may be necessary to consult the list to be sure that all voters at a meeting are in fact members of the Organization.) Vice President – Membership is designated to be the Senior Vice President, who may be called upon at any time to assume temporarily the place of the President, if the situation arises where the President is absent.

The Vice President for Fundraising

The Vice President for Fundraising shall have primary responsibility for assisting with fundraising activities of the organization, primarily Navratri and HIUS Benefit Dinner. The fundraising activities undertaken shall be consistent with the goals and objectives of the Organization.  All fundraising activities must be approved by the Executive board.

Vice President for Grants

The Vice President for Grants will be responsible for applying for state or local grants for which the Corporation could qualify.  He/She would follow up with the responsible offices regarding the status of the applications. Vice President for Grants should also try to network and do research on the different grants available and bring it to the attention of the Executive Board.

 Vice President for Hospitality    

The Vice President for Hospitality is responsible for the refreshments at special HIUS meetings, if any, and at General Meetings. The Vice President for Hospitality is also responsible for working with Senior Recreation Chair Person(s) and coordinate lunches for the senior program, as on the calendar.

Section3 Treasurer.
The Treasurer, as authorized custodian of the funds of the association, shall keep or cause to be kept, full and accurate accounts of all the receipts and disbursements of the Corporation, in books belonging to it, and shall deposit all of its moneys and other valuable effects in the name and to the credit of the Corporation in such a depository or depositories as may be designated for that purpose by the Executive Board. The Treasurer should issue receipts for all money received.

The Treasurer shall disburse the funds of the Corporation only upon approval by the Executive Board, through checks signed by 2 out of 3 signatories.
The signatories consist of the Treasurer, President and a member of the Board of Trustees.

The Treasurer shall notify Members of their debts to the Corporation and collect and give receipts. The Treasurer shall take proper vouchers for all disbursements made, and shall report to the Executive Board at the regular meetings or whenever required.  This report will consist of an account of all transactions as Treasurer and of the financial condition of the Corporation. An annual report of the preceding fiscal year will be presented at the annual general body meeting.

Section 4.         Secretary.      
The Secretary shall be responsible to keep records of all the proceedings of the Corporation, of the Executive Board and will be responsible for notifying the Executive Board of the upcoming meeting.
a. At meetings of the Corporation the secretary will read all important correspondence and carry out the necessary responses.
b. Record the minutes of all General, Executive Board and the Executive Committee Meetings.
c. Maintain a permanent file of the minutes, committee reports, and records pertaining to the work of the council.
d. Keep current copy bylaws.
e. The Secretary shall keep the Seal of the Corporation and countersign contracts and other such instruments upon approval by the Executive Board, other than checks, that require signatures of the Treasurer and the President.